Stop doing the same work twice.
Every business runs on tools that almost work together. We build the automation that closes the gaps, so the copying, re-typing, and chasing stops, and the hours come back.
A patient emails asking for an appointment. Nobody on your team touches it.
Example, not a real customer.
What came in
From Dana Whitfield · 9:12am
Any room Thursday?
Hi, do you have anything Thursday afternoon? I’m a new patient and need a check-up and cleaning. You can reach me at 416-555-0148. Thanks, Dana
What the automation does
- Read the email
- Checked Thursday afternoon in your calendar
- Booked Dana for 3:00pm, 60 minutes
- Sent Dana the confirmation and the intake form
- Added her as a new patient in your practice software
What came out
Nothing yet
The finished booking lands here.
Booked
Thursday, 3:00 pm
New patient check-up and cleaning · Dana Whitfield
416-555-0148
Confirmation and intake form emailed. Added as a new patient in your practice software.
One press. It takes about four seconds.
of a manual workflow is what we typically hand to a machine. Never 100%: real work has exceptions.
e.g. 8 h/wk × 55% ≈ 4.4 h back, every week
Your week, itemized
Tap any task to see what we build instead.
We measure before we quote
Trace one workflow
End to end, finding every manual handoff between your tools.
Cost the redundancy
A defensible dollar figure: conservative rates, 40–70% recovery, arithmetic shown.
Remove the waste
The smallest system that removes it. We integrate what you own first.
Hand it over
It runs on your accounts. Support and new work are optional, priced when you ask.
Step one ends with this in your inbox
A PIN-protected report about your business: the bottleneck we’d tackle first, what it costs you, and the arithmetic behind every number, so you can check it yourself.
the audit and the quote are free · builds are fixed-scope · no retainers
Your quoting flow is the bottleneck
Quotes are assembled by hand from three sources, and every job waits on it.
basis: 12 h/wk × 4.33 × 50% recovery × $52/h
Where the hours come back
Workflow automation
We connect the tools you already use, so your team stops re-typing between them.
Explore →02AI automation
AI that reads the invoices and emails, so nobody has to type them in.
Explore →03Custom apps
Built for the job off-the-shelf software leaves to a spreadsheet.
Explore →04Websites that feed your systems
Bookings and payments flow straight into your tools, with no inbox step.
Explore →Also: marketing systems, operations consulting, and brand systems. All seven solutions →
After the five-day map, a first automation usually takes three to four weeks to hand over. After that it’s yours. Ongoing support is there if you want it, as paid work.
plays well with · QuickBooks · Jobber · Calendly · Shopify · Gmail · Sheets · your existing stack
“They delivered on time, within budget”
“I was impressed with Innomactic’s project management and communication throughout our website redesign project. […] exceeded our expectations in terms of quality and functionality.”
What’s the manual work costing you?
3 people × 8 h × 4.33 wk × 12 mo × $40 = $49,882/yr
why these numbers
4.33 weeks a month, which is 52 divided by 12. Using 4 would quietly delete a month of cost every year.
40 to 70% recovered, never all of it. The rest is exceptions, judgment and the people who handle them, and it’s the figure we hold ourselves to in the report.
What an hour really costs you, meaning wage plus overhead, not wage alone. It’s the number that decides whether an hour costs $40 or $96, so the chips ask for it instead of assuming one.
These three constants are shared with the audit report generator, so the figure here and the figure in your report can’t disagree.
Keep the tools you have.
We connect them so you can stop re-typing.
Two minutes of questions, then a costed report in your inbox, including what we wouldn’t automate.
- The tasks that repeat
- Your team size
- Hours a week that go to this
- Your tools
- Your industry
- Your biggest bottleneck
- Where to send the report